PRIVACY POLICY

---

Last updated: 06/07/2025

At Sam Woodham Coaching, your privacy matters. This policy explains how I collect, use, and protect your personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who I Am

Sam Woodham Coaching is a UK-based fitness coaching service. You can contact me at: 

📧 samantha@samwoodham-coaching.co.uk

📍 Based in London, UK

2. What Data I Collect

Depending on how you interact with me, I may collect: 

- Name and contact details (email, phone) 

- Health and fitness information (e.g. goals, injuries, preferences) 

- Coaching check-in responses 

- Payment and billing details (processed securely via third-party platforms) 

- Website usage data (via cookies or analytics tools)

3. Why I Collect Your Data

I use your data to: 

- Provide personalised coaching services 

- Communicate with you about your program 

- Respond to enquiries 

- Improve my services and website 

- Comply with legal obligations

4. Lawful Basis for Processing

I process your data based on: 

- Consent – when you voluntarily provide information 

- Contract – to deliver coaching services you’ve requested 

- Legitimate interest – to run and improve my business responsibly 

- Legal obligation – where required by law

5. How Your Data Is Stored

Your data is stored securely using password-protected systems and trusted third-party platforms (e.g. Google Workspace, Stripe, Notion). I only keep your data for as long as necessary to fulfil the purpose it was collected for.

6. Sharing Your Data

I do not sell or share your data with third parties for marketing. I may share data with trusted service providers (e.g. payment processors) who help me deliver my services, under strict confidentiality agreements.

7. Your Rights

You have the right to: 

- Access your personal data 

- Correct inaccurate data 

- Request deletion of your data 

- Object to or restrict processing 

- Withdraw consent at any time 

- Lodge a complaint with the ICO (Information Commissioner’s Office)

8. Cookies & Analytics

My website may use cookies or analytics tools to understand how visitors use the site. You can manage cookie preferences through your browser settings.

9. Changes to This Policy

This policy may be updated from time to time. The latest version will always be available on my website.